The Impact of Multitasking on productivity

02/08/22 03:13 PM By Ana

We live in the multitasking era, with words like "hustling" and "juggling" frequently associated with work and productivity. You won't get very far if you don't hustle. If you don't juggle, you might not be able to finish everything on your list. We are constantly told that in order to be productive, we must multitask. But, are we really being productive when we multitask? While multitasking may appear to be an efficient way to accomplish your goals, establishing a flow at work can be a highly effective alternative. After all, the conscious human mind is only capable of processing 50 bits per second. Overburdening your brain with too many tasks can have a negative impact on the quality of your work.

The emergence of multitasking culture

Multitaskers are targeted by many apps and products. Two popular examples are split-screen features and floating apps. While modern technology allows users the time and space to multitask, several studies show that the brain does not respond as efficiently when multitasking as it does when focusing on a single task. Many organisations assign tasks that necessitate coordinating and collaborating with teams, emphasising the need to multitask. Multitasking culture cannot be completely eliminated. However, adopting alternative working styles may result in a significant improvement in the quality of your work product.

Does multitasking actually help people? 

Do you listen to music while you read? Or paint while watching television? Or do you want to study and text at the same time? Have you ever noticed how difficult it is to fully concentrate on one task while working on another? When you have multiple tasks to complete, consider how long it takes to complete each task separately as opposed to simultaneously. When you are concentrating on one task at a time, you should also take note of the quality of your work. When you multitask, the chances are that the quality of your work suffers.

According to a study published by the University of Sussex, when people use multiple devices at the same time on a regular basis, the grey-matter density in a specific region of the brain is lower than when people use only one device occasionally. This implies that multitasking may impede brain development and even lower IQ in the long run.

The value of flow and tools to help you achieve it at work

It is obvious that multitasking has some disadvantages, so it is past time we identified harmful patterns and took the necessary steps to change them. You can begin by accepting the value of flow at work, exploring methods to achieve flow, and determining what works best for you.

How can you achieve work flow?

Instead of switching back and forth between tasks, choose one and devote your full attention to it. When you concentrate and remain focused, you begin to work in a flow. Here are some pointers to help you focus on a single task and achieve work flow.

Choose a distraction-free area

Keep distractions to a minimum when working on a specific task. Notifications from your phone, the internet, and activities around you can all be distractions. Find a quiet place where you can concentrate well, get into the zone, and begin working.

Organize your tasks 

Sometimes, it’s necessary to handle more than one task at a time. The best way to tackle this is by grouping similar tasks together. Your brain will understand the pattern and not feel like you are shifting between different tasks. This will help you retain memories and focus. You can also categorize your tasks depending on the level of priority (high, medium, or low) and work on one at a time.

Use the Pomodoro technique

The key to achieving flow at work is to train your mind to focus on a single task. You can use the Pomodoro technique to help you time your work intervals, take adequate breaks, and finish your tasks. The Pomodoro technique has been shown to improve focus, discipline, and productivity.

Use productivity management tools, like reminders and task management tools

Using project and task management tools, you can keep track of your tasks and to-dos. Create and delegate tasks, mark the priority level of each task, view deadlines, sort assignments, and complete your work in an organised manner with them. Reminders are also useful when you don't want to miss out on any important events. Make a habit of scheduling reminders as needed. Zoho Cliq includes a full-featured task management tool that integrates seamlessly with Zoho Projects. This will help you stay on top of your tasks and manage deadlines more effectively. Reminders can be scheduled directly from messages in your Zoho Cliq chat.

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